Privacy

Data Protection and Privacy Policy

Alfa Leadership & Wellbeing Ltd T/A MedDent Leadership & Wellbeing Academy, MedDent, NAIL-IT: Achieve The Ultimate, NAIL-IT, Dr Rana Al-Falaki Keynote Speaker

Last updated

04-01-2025

Definitions

Company	means Alfa Leadership & Wellbeing Ltd Trading as MedDent Leadership & Wellbeing Academy, MedDent, NAIL-IT, NAIL-IT: Achieve The Ultimate and Dr Rana Al-Falaki Keynote Speaker
GDPR	means the General Data Protection Regulation.
Responsible Person	means Rana Al-Falaki
Register of Systems	means a register of all systems or contexts in which personal data is processed by the Individual/company.

Privacy Policy

MedDent Leadership & Wellbeing Academy is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect your personal information when you use our services.

1. Who We Are

MedDent Leadership & Wellbeing Academy is the responsible entity for data processing under this privacy policy. Our compliance officer can be contacted at:

Email: [email protected]

2. Information We Collect

We may collect the following types of personal data:

Contact Information: Name, email address, phone number.
Professional Information: Job title, organisation.
Payment Information: For purchases or subscriptions.
Technical Information: IP address, browser type, operating system.

3. How We Use Your Information

Your data is used for:

Providing services or products you have requested.
Managing subscriptions and memberships.
Personalising your user experience.
Marketing communications (if consent is provided).
Compliance with legal obligations.

4. Sharing Your Information

We do not sell your personal information. We may share it with:

Third-party service providers for operational purposes (e.g., payment processors).
Legal authorities if required by law.

5. Your Rights

Under UK GDPR, you have the right to:

Access your personal data.
Request corrections to inaccurate data.
Request deletion of your data.
Restrict processing of your data.
Object to data processing for marketing purposes.
Data portability.

To exercise your rights, please contact us at [email protected]

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law.

7. Cookies and Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device that help us improve your user experience.

Types of Cookies We Use

Essential Cookies: Necessary for website functionality.
Performance Cookies: Measure how you interact with the site to improve functionality.
Targeting Cookies: Used for marketing purposes.

How We Use Cookies

To remember user preferences.
To track website performance.
To deliver personalised content and advertising.

Managing Cookies

You can manage cookies through your browser settings. Most browsers allow you to refuse or accept cookies. However, disabling cookies may affect website functionality.

8. Security Measures

We take data security seriously and implement measures such as encryption, access controls, and regular audits to safeguard your information.

9. Updates to This Policy

We may update this policy from time to time. Changes will be posted on this page, and we recommend you review it periodically.

10. Contact Us

If you have any questions or concerns about this policy, please contact us:

Email: [email protected]

Effective Date: 4-1-25

1. Data protection principles

The Company is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

processed lawfully, fairly and in a transparent manner in relation to individuals;
collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

2. General provisions

This policy applies to all personal data processed by the Company.
The Responsible Person shall take responsibility for the Company’s ongoing compliance with this policy.
This policy shall be reviewed at least annually.
The Company shall register with the Information Commissioner’s Office as an organisation that processes personal data.

3. Lawful, fair and transparent processing

To ensure its processing of data is lawful, fair and transparent, the Company shall maintain a Register of Systems.
The Register of Systems shall be reviewed at least annually.
Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner.

4. Lawful purposes

All data processed by the company must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests ().
The Company shall note the appropriate lawful basis in the Register of Systems.
Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Company’s systems.

5. Data minimisation

The Company shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

6. Accuracy

The Company shall take reasonable steps to ensure personal data is accurate.
Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

7. Archiving / removal

To ensure that personal data is kept for no longer than necessary, the Company shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
The archiving policy shall consider what data should/must be retained, for how long, and why.

8. Security

The Company shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
When personal data is deleted this should be done safely such that the data is irrecoverable.
Appropriate back-up and disaster recovery solutions shall be in place.

9. Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Company shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO ().

END OF POLICY